Business Office Manager

Atlanta, GA

Full-time

Work with one of Atlanta’s Top 20 Technology Companies for Employee Satisfaction. Apptega is cybersecurity management software that helps companies of all sizes build, manage and report their cybersecurity programs.  Work with a seasoned team of entrepreneurs and enterprise sales executives to help build a great company. Our team has been involved in growing some of the largest brands in the Atlanta technology ecosystem and you’ll be working side by side with them.

This person must be an energetic professional who doesn't mind wearing multiple hats. This person must thrive in a dynamic, fast changing environment. The ideal individual will have strong written and verbal communication, administrative, and organization skills, and the ability to maintain a realistic balance among multiple priorities. This position requires an individual that loves to learn, can work in fast paced environments, is technologically savvy, and is extremely organized.

The Office Manager must be flexible and cool under pressure.  They will have experience handling a wide range of administrative and executive support tasks and be able to work independently with little or no supervision. They will have a track record of being well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.  Must be able to work closely with company executives on implementing new technologies and processes to help the organization grow and scale.

Responsibilities

  • Accounts Receivable and Accounts Payable
    • Work with Outsourced Accounting group to ensure Quick Books is accurately populated
    • Accounts Receivable: Create Invoices in Stripe, enter and deposit checks
    • Accounts Payable: Audit payables to ensure everything is accurately logged
    • Manage Bookings Spreadsheet
    • Enter vendor bills, pay, and print/mail checks
    • Address aging collections with clients as required
  • Payroll
    • Onboard new employees into JustWorks for payroll
    • Run payroll semi-monthly through Justworks
    • Enter commission reports on the 15th
    • Enter Quarterly bonuses
    • Monitor 401K plans
    • Manage Employee Expense Payments
    • Report payroll to outsourced accountants
    • Manage payment of monthly expenses to all employees
  • Financial Management
    • Managing day-to-day processing of accounts receivable and payable using QuickBooks or Stripe, producing reports as requested
    • Manage and document contracts management and financial management / reporting system ensuring that billing and collection schedules are followed according to all customer contracts (subscription and consulting)
    • Work with Accounting firm to produce end of the month financial reporting package
  • Office Management
      • Develop and implement office policies
      • Purchase office supplies, office equipment, etc., in accordance with company purchasing policies
      • Supervise the maintenance of office equipment, including copier, fax machine, etc.
      • Coordinate office events and chair the company culture committee
      • Assist with executive scheduling and executive assistant support
  • On-board new employees and offboarding terminated employees
    • Set up and manage email access
    • Order Business Cards
    • Enable / Disable door access and parking card access
    • HR documents: Document and ensure that all HR related documents are accurately completed
  • Benefits and Insurance
    • Manage all benefits programs including enrollments
    • Work with PEO on renewals and to resolve employee questions and issues
    • Manage annual open enrollment process
  •  

Qualifications

  • 3+ Years of related experience
  • 3+ years of Microsoft Excel experience, plus other MS Office skills
  • 1 year of QuickBooks experience
  • Excellent general computer skills
  • Outstanding oral and written communications skills
  • Ability to multi-task and balance multiple projects and priorities simultaneously
  • Can operate both as a positive team player and as an independent worker
  • Proven track record of dependability, dedication, and confidential handling of all matters and outstanding work-product

Requirements

  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Strong organizational and planning skills
  • Knowledge of accounting, data and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources management practices and procedures

Excited? We can’t wait to hear from you!

Apptega is an equal opportunity employer. Applicants are considered for positions, hired and trained based on their qualifications and experience, without regard to race, color, religion, sex, gender identity, sexual orientation, religion, national origin, age, genetics, disability, veteran status, or any other consideration made unlawful by applicable federal, state or local laws. EEO is the law. See EEO guidelines HERE.